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How to Schedule Heats

Organize athletes into heats and create your event day schedule.

Prerequisites​

  • Competition with registrations
  • Events configured

Accessing the Schedule​

  1. Open your competition from ORGANIZE
  2. Click Schedule in the sidebar under "Run Competition"

Schedule page overview

Creating Venues​

Before creating heats, set up your venues (workout stations):

  1. Click Add Venue in the Venues section
  2. Enter venue details:
    • Name - e.g., "Main Floor", "Outside Rig"
    • Number of Lanes - Maximum athletes per heat
    • Transition Time - Minutes between heats for setup

Create venue dialog

  1. Click Create

Your venue now appears with lane count and transition time:

Schedule with venue created

Creating Heats​

  1. Select an Event from the dropdown
  2. Select a Venue (optional but recommended)
  3. Set the Cap time for the event
  4. Click Add Heat

Create heat dialog

Configure the heat:

  • Scheduled Time - When this heat starts
  • Venue - Which venue/station
  • Duration - Workout cap + transition time
  • Division Filter - Limit to specific division (optional)
  • Notes - Any additional info for judges
  1. Click Create Heat

Assigning Athletes to Heats​

To manually assign athletes:

  1. Click an athlete in the Unassigned Athletes list (they become selected)
  2. Click on an empty lane slot (L1, L2, L3, etc.) in a heat
  3. The athlete is assigned to that lane

Athlete assigned to lane

The heat card shows:

  • Lane number and athlete name
  • Division badge (RX, Scaled, etc.)
  • Assigned/Unassigned count

Filtering Athletes​

Use the division dropdown in the Unassigned Athletes section to filter by division.

Heat Configuration​

Each heat displays:

ElementDescription
Heat NumberSequential heat order
Assigned CountAthletes assigned vs. venue capacity
Scheduled TimeStart time
VenueAssigned location
Lane SlotsIndividual lane assignments

Publishing the Schedule​

Control when athletes can see their heat assignments:

  1. Use the Heat Assignments dropdown
  2. Select Draft (hidden) or Published (visible)

When set to Draft, athletes cannot see heat assignments on the public schedule.

Schedule Overview​

The Schedule Overview section shows a timeline view:

  • Events grouped by date
  • Heat count per event
  • Unscheduled events listed separately

See also: How to Run Event Day